Privacy Policy Moving Mindsets

Who We Are

Our website address is: https://movingmindsets.net.

We are Moving Mindsets, an organization focused on inclusive facilitation, regenerative practices, and community-building. For privacy-specific concerns, you can reach us at:

What Personal Data We Collect and Why We Collect It

We collect information in the following ways:

1.1 Personal Information

Personal information is data that identifies you as an individual. We collect this information to respond to inquiries, provide customer support, and share requested updates. We collect it when you voluntarily provide it, such as when you:

  • Fill out contact forms.
  • Subscribe to newsletters.
  • Make purchases or register for an account.

This information may include:

  • Name
  • Email address
  • Phone number
  • Billing and shipping address
  • Payment details (processed securely by third-party payment processors)

1.2 Non-Personal Information

We automatically collect certain non-personal information about your visit, such as:

  • IP address
  • Browser type
  • Operating system
  • Referring website
  • Pages viewed and time spent on the Website

This data is used to analyze trends, administer the site, and improve user experience.

1.3 Cookies and Tracking Technologies

We use cookies, pixels, and similar technologies to enhance your browsing experience. Cookies are small files stored on your device that help us:

  • Recognize returning visitors.
  • Store user preferences.
  • Analyze website performance.

Legal Basis for Data Collection: We collect and process data based on user consent and legitimate interests, such as website analytics and customer service improvement.

Comments

When visitors leave comments on the site, we collect the data shown in the comments form, the visitor’s IP address, and browser user agent string to help with spam detection.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automatic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

Comments may also generate anonymized metadata.

Media

If you upload images to the website, avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract location data from images on the site.

Contact Forms

When visitors submit a contact form, we collect their name and email address. This information is not used for marketing without explicit consent.

Cookies

Our website uses cookies to:

  • Maintain user session preferences.
  • Collect analytics data via Google Analytics.
  • Enhance website functionality with third-party tools.

If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

You can manage cookie preferences via your browser settings.

Analytics

We use Google Analytics to track and report website traffic and usage patterns. Google Analytics collects information such as:

  • Pages visited and time spent on each page.
  • Device type and browser information.
  • Geographic location based on IP address.

Google Analytics may use cookies to gather this data. You can learn more about how Google collects and processes data at Google’s Privacy Policy. To opt out of Google Analytics, you can use the Google Analytics Opt-Out Browser Add-on.

Who We Share Your Data With

We may share your data with the following third-party providers:

  • Google Analytics: For website performance and analytics.
  • Payment Processors: To securely process payments (if applicable).

All third parties are bound by their respective privacy policies.

How Long We Retain Your Data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users who register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time. Website administrators can also see and edit that information.

We retain your personal data only for as long as necessary to fulfill the purposes outlined in this Privacy Policy, comply with legal obligations, resolve disputes, and enforce our agreements. Generally, this means retaining data for no longer than 3 years after your last interaction with our Website or services, unless otherwise required by law.

What Rights You Have Over Your Data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request to correct or erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Contact us at info@movingmindsets.net to exercise these rights.

Where Your Data Is Sent

Visitor comments may be checked through an automated spam detection service. Data collected may be processed outside the European Union (e.g., by Google Analytics). We ensure compliance with GDPR standards through measures like:

  • Privacy Shield agreements (if applicable).
  • Contracts with data processors.

Third-Party Links

Our Website may contain links to third-party websites. We are not responsible for the privacy practices or content of these sites. Please review their privacy policies before providing them with your data.

Children’s Privacy

Our Website is not intended for individuals under the age of 16. We do not knowingly collect personal information from children. If you believe we have collected such information, please contact us to delete it.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Changes will be posted on this page with a revised “Effective Date.” Your continued use of the Website after such changes constitutes your acceptance of the updated policy.

Contact Information

For privacy concerns, reach out to:

Additional Information

How We Protect Your Data

We use encryption, secure hosting environments, and access controls to protect your personal data. Staff handling data ensure privacy and to engage in security best practices.

What Data Breach Procedures We Have in Place

In the event of a data breach, we will:

  • Notify affected users promptly.
  • Inform relevant authorities as required by law.
  • Take steps to mitigate risks and prevent future breaches.

What Third Parties We Receive Data From

We may receive anonymized data from Google Analytics and similar services for performance tracking.

What Automated Decision Making and/or Profiling We Do With User Data

We do not use automated decision-making or profiling with user data.

Industry Regulatory Disclosure Requirements

Moving Mindsets complies with GDPR and any applicable local regulations. For further information, contact us at info@movingmindsets.net.